How To Insert Watermarks In WPS PDF And Word Files

Watermarking your WPS PDFs and documents helps safeguard your material, signal its classification, or imprint it with your personal or company identity.



Watermarks serve as immediate visual cues whether you’re distributing a preliminary version, a billing statement, or a restricted document.



WPS Office provides a straightforward interface for inserting watermarks into both PDF files and word processing documents.



This step-by-step walkthrough shows you exactly how to implement watermarks for each document format.



To watermark a PDF in WPS, initiate by loading the file in PDF viewing mode.



After the file loads, locate the main menu bar and select the "Insert" section.



In the Insert panel, look for the "Watermark" option.



This action reveals a list of ready-made labels like "Draft," "Confidential," or "Sample," or allows you to opt for "Custom Watermark" to design a personalized version.



When you pick Custom Watermark, a configuration dialog opens, letting you enter any text you wish to display.



Fine-tune the typeface, scale, hue, and opacity to match your branding or preference.



You also have the option to set the watermark as either a text overlay or an image.



To use an image, click on the "Image" option, then browse your computer to select the file you want to use.



After making your selections, click "OK," and the watermark will be applied across every page of the document.



At any time afterward, revisit the Watermark tool to modify or delete the applied mark.



The procedure for WPS Writer documents parallels the PDF method, but uses a different tab.



Open your Word document in WPS Writer.



Go to the "Page Layout" tab on the ribbon at the top of the window.



Look inside the Page Layout tab for the "Watermark" command and select it.



A dropdown list will display multiple ready-to-use watermark templates.



If any of the listed styles match your needs, one click applies it instantly.



Scroll down the list and click "Custom Watermark" to unlock detailed customization.



This dialog lets you decide whether your watermark should be textual or visual.



Input your desired text, assign a font, and configure the scale, shade, and orientation.



You can also choose whether the text appears diagonally or horizontally.



Click "Select Picture" to open your file browser and choose your logo or graphic.



Confirm your settings with "Apply"—the watermark will appear on each sheet.



At any time, revisit the Watermark settings and click "Remove Watermark" to clear it.



These watermarks are positioned behind text and are locked from casual editing, preserving document legibility while adding identification.



Remember, watermarks offer visibility, not encryption—tech-savvy individuals can still bypass or delete them.



For higher protection, consider combining watermarks with password protection or digital signatures.



You’re not limited to initial settings—you can later refine the watermark’s position and style.



In both PDF and Writer modes, right-clicking on the watermark (if visible) or reopening the Watermark menu allows you to fine-tune settings such as scaling, rotation, and layering.



The watermark should stand out just enough to be seen, but not so much that it hinders readability.



It’s wise to preview your document on light and dark backgrounds and test print outputs to verify consistency.



Adding watermarks is a simple yet powerful way to enhance the professionalism and security of your documents.



Whether you're a student submitting assignments, a business professional sharing reports, or an artist protecting creative work, WPS Office gives you the tools to customize your watermarks with precision and ease.



Always execute a save command post-watermark to guarantee your modifications are permanently stored.