WPS Spreadsheet Dashboard Guide: Easy Steps For Data Visualization

Begin with a clean, structured worksheet for your source data

Clearly name each column with relevant headers: Date, Product, Sales Volume, Units, Region, etc.

Make sure your data is consistent and free of blank rows or columns within the dataset

Without a structured dataset, your dashboard formulas and charts may fail to update correctly

If your data changes frequently, consider converting the range into a table by selecting the data and clicking Insert then Table

This allows formulas and charts to automatically adjust as you add new entries



Next, create a new worksheet and name it Dashboard

This sheet serves as the central hub for your data visualization

Start by pinpointing the top KPIs to showcase

Typical indicators are overall revenue, daily average units, best-selling item, and annual growth rate

Use formulas like SUM, wps下载 AVERAGE, MAX, MIN, and COUNTIF to calculate these values

For instance, to find total sales, use =SUM(Sheet1!C2:C100), assuming your sales data is in column C of the first worksheet

Place each calculated value in its own cell with a descriptive label beside it, such as Total Sales: $125,400



Transform your numbers into engaging charts next

Choose your data range, go to Insert, and select a chart type that best represents your data

For trend analysis, use a line chart; for comparing categories, use a bar chart; for showing proportions, use a pie chart

Arrange charts with intention, ensuring ample spacing for readability

Adjust the chart title, axis labels, and colors to match your preferred style

You can also right-click on the chart and select Format Chart Area to fine-tune fonts and background colors for better readability



Enhance interactivity with slicers or data validation dropdowns

Slicers only work when your data is formatted as a table

Go to the Table Tools tab, click Insert Slicer, and choose the field you want to filter by—such as Region or Product

Users can toggle filters with a single click, dynamically refreshing all visuals and totals

As an alternative to slicers, use Data Validation to create a dropdown list

Choose a target cell, navigate to Data > Data Validation, select List under Allow, and type your choices with commas: Region A,Region B,Region C

Connect the dropdown cell to your formulas with INDEX and MATCH to auto-adjust chart data based on selection



Add conditional formatting to highlight important values

For instance, color-code sales vs. target: red for underperforming, green for exceeding

Highlight the cells, navigate to Home > Conditional Formatting, and pick an appropriate rule

The color coding enables users to detect underperformance or standout results without detailed analysis



Make sure your dashboard is intuitive and easy to navigate

Apply bold titles, uniform typography, and generous white space

Arrange related visuals in sections and place an informative title or subtitle at the dashboard’s header

Steer clear of visual overload—highlight only the top five to seven essential metrics

Verify functionality by modifying your source data and confirming all elements refresh correctly

Save your file and share it with others, or set up a scheduled refresh if the data comes from an external source



By following this guide, anyone can build a polished dashboard in WPS Spreadsheet—no coding or complex software required

Success lies in keeping it simple, clear, and uniform

A well-built dashboard doesn’t just display data—it tells a story and empowers better decision-making